Data protection: ESRC Impact Acceleration Account
This Privacy Notice is for applicants to the University of Oxford’s Economic and Social Research Council (ESRC) Impact Acceleration Account (IAA).
We (the University of Oxford*) take your privacy seriously. This privacy notice tells you what we are doing with your data and how we will keep it safe.
How will we use your data?
We need to process your data for the following purposes, related to the ESRC IAA Fund: registering your application; carrying out remit checks or overlaps with other funds managed by the University; reviewing your submission; contacting applicants; announcing and sharing funding outcomes; sharing additional funding opportunities; sharing successful applications with potential applicants within Oxford University; publicising the project summary (successful applications); and evaluating the IAA project and portfolio.
Applicant data (name, telephone number, and email address) will be processed for: peer review, monitoring, evaluation and administration of the project and funding; to contact successful and unsuccessful applicants; for dissemination of information about the IAA’s activities and events; and for collecting feedback for the project evaluation.
Your data (name, department, project title and lay summary) will be used to identify your IAA project, including on webpages displaying successful IAA-funded applications in the Social Sciences Division and departments. We may also use your data in publicity or promotional material related to the IAA, including on University websites.
Who has access to your data?
Access to applicant data will be provided to those within the University who need to view it as part of their work in carrying out the purposes described above. It will also be provided confidentially to the members of the University’s ESRC IAA Panel who are based at our partner organizations (Oxford Brookes University, Reading University and Open University), for the purposes of review. Your data may be shared publicly as described above, in relation to the ESRC IAA.
How long will we keep your data?
We will only retain your data for as long as we need it to meet our purposes, including any relating to legal, accounting, or reporting requirements.
How will we keep your data safe?
Your data will be held securely in accordance with the University’s policies and procedures. Further information is available on the University’s Information Security website.
How will we store and use your data?
We store and use your data on University premises in electronic form.
What are your rights?
The General Data Protection Regulation (GDPR) is designed to put you in control of how your personal information is collected and used. It gives you these rights:
- To see what information we have about you
The right to be informed allows you to ask for full details of the personal information we hold on you.
- To change the information
The right to ask us to correct anything that you think is wrong with the personal information we have on file about you, or if it is incomplete.
- To be forgotten
The right to erasure allows you to ask us to delete your personal information.
- To stop us using the information
The right to object allows you to tell us to stop using your information.
- To change how the information is used
The right to restrict processing allows you to ask us to only use or store your information for certain purposes.
- To move the information
The right to data portability allows you to ask for and download your personal information electronically, so you can move it, copy it or keep it for yourself.
Further information on these rights is available from the Information Commissioner’s Office.
You can withdraw your consent for the processing of your data at any time by contacting us at firstname.lastname@example.org. In this event, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.
If you wish to ask any questions about our use of your data, or want to exercise any of the rights described above, please contact us at email@example.com. Please note that we may keep a record of your communications to help us resolve any issues which you raise.
You can also contact the University’s Data Protection Officer at firstname.lastname@example.org.
*The University’s legal title is the Chancellor, Masters and Scholars of the University of Oxford.